Office to Go: Smartphone, Tablet or Notebook?

By Josefine Kinseher 

Email by smartphone, video conference on a tablet, and a roaming office thanks to a notebook: many employees are using mobile devices to work from home or on the road. Here are some tips and application ideas to maximize your mobile office.

The Smartphone: Steady Companion

Smartphone: Staedy CompanionMake phone calls, text back and forth, plan appointments, retrieve and answer emails – smartphones are the all-round talent for communication and the indispensable companion of all business travelers. Many business apps – from the voice recorder to a scanner – have turned the smartphone into a handy pocket office. It’s also not a problem to sift through documents thanks to models with a display of around 5 inches. But a smartphone isn’t really suitable for looking through more extensive Excel spreadsheets or writing longer texts, particularly without a proper keyboard.

Tip 1: Use the smartphone as a workflow central. Sign off on contracts, check over invoices or release a budget – with a smartphone plus the DocuWare Mobile app, decision makers can stay involved with any authorization process, even when dashing between appointments.

Tip 2: Use your smartphone as a scanner. With the PaperScan app and Intelligent Indexing web service, you can quickly store taxi receipts and any other travel expenses right from the road, in a well-organized way.

The Tablet: Lightweight and Trendsetter 

The Tablet: Lightweight and Trendsetter At home, tablets have truly met up to the hype. The sleek design, comfortable display, touch screen, light weight and quick ramp-up are all fueling its popularity. But these slick devices are making their mark on the business world as well, the domain of the smartphone and notebook. Most devices meet business requirements such as HDMI interface or Bluetooth for image and sound reproduction. Tablets are therefore being used for meetings and customer presentations. Anyone using Office apps and PowerPoint or is interested in creating other files directly on the tablet, generally works with an external keyboard for additional comfort. But again: for deeper, more comprehensive conceptual work, this type of device is limited.

Tip 1: Use a tablet as a portable reference tool. Instead of schlepping along product catalogs, price lists, contracts or order books in paper form, you can always have access to the latest versions on your tablet with DocuWare. Just set your DocuWare Client to touch mode.

Tip 2: Tablets are great for forms management. Forms for ordering or support can be filled out digitally, signed and archived right on a tablet.

Tip 3: Don‘t use tablets and smartphones in isolation. With the app DocuWare Hub, you can centrally store documents from any business app and assign them to a project. Information silos on separate mobile devices can be easily avoided in this way.

The Notebook: Proven All-Rounder

Even if tablets are lighter and quicker to launch, for many business travelers, notebooks are still in the briefcase. Your advantage: working with files and programs is as per usual, additional apps aren‘t necessary. Many tasks that were once tied to the office – often in administrative and creative areas – can now be done from home, thanks to the notebook. Ideally, a big monitor and external mouse or keyboard are also helpful in this area.

Tip 1: Use the notebook like a tablet. Most new generation devices have a touch screen, making using your finger similar to using a tablet. There are even notebooks with a detachable keyboard, so you can use the computer just like a tablet.

Tip 2: Use DocuWare in Windows Explorer. When working on the laptop screen, searching and archiving in DocuWare via Windows Explorer Client is all very comfortable, since no other client must be opened.


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